Project Support Coordinator - 90282591 - Washington

Date: Mar 14, 2023

Location: Washington, District of Columbia, US, 20001

Company: Amtrak

Your success is a train ride away!

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.


Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.



The Project Support Coordinator works under close supervision of the Project management, and is responsible for supporting the project managers, business analysts, or functional area leadership by coordinating project administration, reviewing, revising and maintaining critical documents required to support assigned projects. Individuals in this role use basic knowledge to support the functional aspects of the assigned team or department, including overall project and team administration, tracking of internal resources and expenses, process support and training, project budget management, report analysis, and project plan development and reviews.




  • Create and maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, requirements documents, project budgets, and status reports
  • Create and maintain a version control system that manages access to project documentation, not only electronically, but for paper documents that must have restricted distribution
  • Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as phones, video teleconferencing, microphones or projection
  • Work and update tasks provided by functional area experts, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools
  • Work with functional area experts and the project manager to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects
  • Review, edit, and revise appropriate documents produced by others in support of projects
  • Reproduce, bind, and distribute project documents
  • Act as liaison between project team and assigned functional area for project-related communications and tasks; coordinates status reporting, monitor's deliverable execution, etc
  • Perform additional administrative functions, to include but not limited to, travel, expense reports, delegating calendars, etc.
  • Develop and maintain required project management artifacts in accordance with Amtrak Project Management standards and applicable regulations 




  • High School diploma required
  • Solid communication skills with ability to covey information to others
  • Ability to coordinate with individuals in other departments to complete work tasks
  • Microsoft Office (Word, Excel, Visio, PowerPoint, MS Project, SharePoint)
  • Must have work authorization in the United States



  • Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree
  • 2+ Years of relevant work in an administrative support function or Project Management Support
  • Experience with Microsoft Office Suite Applications - Visio or other diagramming tools, and data visualization tools (such as Tableau)  
  • Certified Associate Project Mgmt – CAPM 




Must have excellent oral and written communication skills



The salary/hourly range is $48,580 - $62,960. Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.

Requisition ID:157635
Posting Location(s):District of Columbia
Job Family/Function:Finance 
Relocation Offered:No 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

All positions require pre-employment background check verification, a pre-employment drug screen and proof of full vaccination against COVID -19. Amtrak is committed to a safe workplace free of drugs and alcohol and performs pre-employment substance abuse testing. Marijuana, notwithstanding any statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use.  Candidates who engage in the usage of marijuana will not be qualified for hire.   Successful applicants for employment with Amtrak must be fully vaccinated against COVID-19 by the date of hire as a condition of employment, subject to requests for accommodation.  Fully vaccinated means 14 days have elapsed since receiving the second dose of the Pfizer or Moderna vaccine or 14 days since receiving the Johnson & Johnson vaccine.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.


In accordance with federal law governing security checks of covered individuals for public transportation ( Title 6 U.S.C. § 1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.

POSTING NOTES: Finance || Corporate Jobs