Lead Project Controls Specialist Document - 90383052 - New York
New York, NY, US, 10119
Your success is a train ride away!
As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.
Are you ready to join our team?
Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
Position Summary
The Lead Project Controls Specialist – Document position to be located at New York or Philadelphia will be working under the Sr. Project Controls Manager to support the management of multiple major projects within the portfolio, assist in their progress reporting, and assist in ensuring compliance. This position will be responsible for maintaining and creating project documents ensuring that accurate information is distributed throughout the organization to the appropriate stakeholders on time. This position will track down receival of, review, process, and file documents. This position will handle regular reporting to internal and external stakeholders including, but not limited to, Amtrak senior leadership, the Federal Railroad Administration (FRA), and commuter partners.
Essential Functions
- Ensure compliance with Amtrak project management policies as well as guidelines on document controls for handling project files including but not limited to design submissions, submittals, requests for information (RFI’s), shop drawings, meeting minutes & emails, and keep track of them via tracking logs.
- Enforce internal Amtrak and FRA procedures intended to oversee the creation, review, approval, release, distribution, access, storage, security, and disposal of documents.
- Assist the portfolio in the development of project or portfolio presentations to be given either to internal or external stakeholders.
- Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
- Create comprehensive reports and dashboards to track key performance indicators for projects within the Portfolio.
- Implement process improvements to improve reporting efficiency and accuracy.
- Responsible for all activities detailed above, while gathering documents from parties across projects (e.g., Contractors, Contract Management Specialist, Construction Managers, Grants) and receiving approval from Project Director on any area impacting project work.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree.
PLUS
- 6 years of relevant experience required.
- 8+ years of relevant experience preferred.
Minimum KSAs
- Knowledge of principles and practices of construction project management through all phases of the construction project lifecycle.
- Strong technical skills in MS Word, Excel, Outlook, and PowerPoint. Skill using Visio is a plus.
- Readiness to learn new computer applications the position duties will require during situations such as Amtrak implementing new technologies.
- Ability to compile and organize project portfolio reports, proposals, and other related portfolio information.
- Effectiveness in working diplomatically across teams with varying objectives.
- Multi-tasking abilities where information is required to be provided quickly and accurately to internal and external stakeholders.
- Experience with Project Controls management relating to cost, scheduling and estimating at a project level.
- Demonstrated project controls document skills.
Preferred
- 8+ years of relevant experience in project controls or management preferred.
- Knowledge of contracts and contract administration including its assessment and implementation at each phase of the project.
- Experience in capital construction project document controls in the rail industry, oil and gas, energy, or pharmaceutical industry.
- Experience with Masterworks, SharePoint, Power BI, SAP, Maximo, Masterworks, Procore, P6 and other project management related tools.
- PMP or RMP certification.
The salary/hourly range is $94,300.00 – $122,256.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.
Requisition ID:166231
Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak.
Relocation Offered:No
Travel Requirements:Up to 25%
You power our progress through your performance.
We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.
Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.
Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.
In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.
Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.
Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.
