Lead Project Controls Specialist - 90034209 - New York

Date: Sep 8, 2022

Location: New York, New York, US, 10001

Company: Amtrak

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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

 

Are you ready to join our team?


Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
 


 

SUMMARY OF DUTIES:
The Lead Project Controls Specialist (Schedule Mgmt & Control) is responsible for developing, using, and improving existing enterprise tools, systems and work processes to assist Project Management Practitioners in effective management control and reporting on schedule and progress measurement for a moderate complexity project. Individuals in this role may develop project dashboards, schedules, cost performance reports and risk registers in close collaboration with assigned Project Manager and other team members. Lead Project Control Specialists work under moderate supervision of a senior level Controls Practitioner or PMO Director and may matrix into a project or program team. 

 


ESSENTIAL FUNCTIONS:

  • Ensures compliance with Amtrak project management standards and policies, third-party requirements, industry best practices, or project-specific requirements in the delivery of project control functions.
  • Performs project controls tasks in close coordination with project management team(s)
  • Works with Project or Portfolio management and Project Controls teams to develop integrated master schedule, master risk register, and spend forecast using Primavera P6.
  • Applies construction scheduling concepts, practices, methodologies, and/or procedures as well as discipline-specific concepts to develop schedules for rail-specific work elements (e.g., electric traction, signals, structures, track) or general construction work elements.
  • Performs investigation, including but not limited to visits to the field, and interviews of delivery staff (e.g., engineers, superintendents, construction managers), to understand construction means and methods in order to develop schedules with proper logic ties, sequencing, resourcing, and work calendars.
  • Collects and compiles project or portfolio performance indicators (KPIs) such as installed quantities, expended labor and other progress measurement data, and trends using reports, charts, tables, dashboards, or other artifacts assessing project or portfolio performance to support management decisions
  • Integrates external cost and schedule data including information from vendors, contractors, and external entities to ensure accurate performance reporting.
  • Develops or applies reporting mechanisms, dashboards and presentations about project performance indicators and feed this data to ensure a cohesive picture of project’s contribution to the program and/or portfolio
  • Develops or applies processes and tools to support resource demand planning, change management, and project pipeline planning decisions
  • Tracks potential changes, ensuring suitable assessments of cost and schedule impacts are generated and given visibility with the client and project management.
  • Assist the Project Manager with maintenance and baseline reviews of project schedules in accordance with approved project parameters
  • Assist the Project or Program Manager in evaluation and assessment of identified project risks to enable project team with the applicable data for development of risk mitigation plans and contingencies
  • Monitors actuals and works with other peers to review forecasting against budgets 
  • Supports governance and project status review meetings
  • Supports project or portfolio management team in the evaluation and impact assessment of identified project risks and development of risk mitigation plans and contingencies.  Ensures identified risks are documented and considered in schedule risk analysis.
  • Supports the intake process of projects through developing and maintaining automated project evaluation tools and workflows
  • Partners closely with project planning and/or delivery teams to assess new and ongoing projects to determine readiness for governance stage gates
  • Supports the development of the Engineering Capital Construction yearly plan by producing new and updated Primavera P6 schedules, ensuring schedule and cost data integrity and consistency, alignment with 5-year plan, and compliance with delivery requirements and deadlines.
  • Performs review and analysis of contractor or third-party baseline and schedule updates, including constructability, risk analysis, critical path analysis, qualitative or quantitative schedule quality assessments, and/or delay and Time Impact Analysis as required.   Extends the analysis to the integrated project/program/portfolio schedule as applicable.
  • Prepares cost schedule analysis / status reports, claims analysis reports, and related presentations.   
  • Assures quality and timeliness of recurring and ad-hoc deliverables, including but not limited to estimates, schedules, forecasts, reports, analyses, and source data.
  • Manages project or portfolio controls data in EPPM or other department-approved systems and tools such as Excel or Primavera P6.
  • Develops processes and templates to support project or portfolio schedule control mechanisms in alignment with department objectives and enterprise standards.
  • Supports efforts to develop and implement initiatives for improvement of business processes and tools, in coordination with other offices or departments.
  • Assists in development, preparation, and maintenance of department policies and procedures on schedule control, schedule risk management, resource management, and earned value management, incorporating current best practices used in the construction and transportation industries.
  • Ensures integration of scheduling and cost engineering practices and methods, and supports development of cost engineering policies, procedures, and performance metrics.
  • Trains and mentors junior team members with schedule management and project controls responsibilities on schedule management policies, procedures, tools, techniques, and best practices.
  • Performs other related duties.

 

 

MINIMUM QUALIFICATIONS:

  • Bachelor's Degree in Construction Management, Engineering, Science, or a related field.  Required education may be substituted for additional relevant experience in excess of the minimum requirements outlined below, on a two-for-one year basis.
  • Required specialized experience in area of assignment:
  • Eight (8) years’ experience in construction project scheduling and project controls, at least five (5) of which are on highly complex or large (>$500 million) projects.  
  • Five (5) years direct hands-on experience as a scheduler using Primavera scheduling software to develop and maintain multi-discipline scheduling for large complex construction or engineering projects.
  • PMP or PMI-SP in good standing. PMP certification can also be obtained with 1 (one) year of starting employment if the incumbent does not already possess such certification.
  • Valid Driver’s License or ability to utilize an alternative method of transportation when needed to carry out job-related functions.
  • Must have authorization to work in the United States.
  • A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.  
  • Knowledge of principles and practices of construction project management through all phases of the construction project lifecycle
  • Understanding of principles and practices of construction contract administration, contracting methods and types; standard conditions of construction and engineering contracts (AIA, EJCDC).
  • Familiarity with business processes, techniques, and procedures related to project cost engineering / cost management and cost estimation in large and/or complex capital construction projects
  • Expert knowledge of planning and scheduling tools, methods, techniques, standards, and best practices, including resource management, progress measurement, and earned value management for construction or engineering projects
  • Expert knowledge of advanced schedule forecasting and analysis techniques such as Monte Carlo schedule risk simulations and time-impact analyses
  • Hands on experience achieving high proficiency with ground-up development, management, and analysis of complex cost-and-resource-loaded schedules in Primavera P6, to include verifiable experience performing schedule risk analysis (e.g., Monte Carlo), time impact analysis, critical path analysis, resource leveling, and related qualitative and quantitative schedule evaluations.
  • Demonstrated experience integrating schedules for large projects, programs or portfolios using Primavera P6
  • Experience with linear scheduling tools and methods
  • Experience in preparing written technical reports, presentations, or analyses
  • Understanding of project financial reporting, forecasting, and analysis and monitoring capital project / program / portfolio funding and/or budget.
  • Construction project performance metrics, performance analysis, dashboards, and progress reports.
  • Knowledge of project risk management principles, practices, standards, and methods
  • Ability to clearly organize and present project portfolio reports, and other related portfolio technical information 
  • Ability to research, analyze, evaluate performance gaps, and implement new business processes, tools, methods, and techniques to improve performance or output.
  • Experience with establishing standard practices and business processes pertaining to project controls function, including drafting, or updating of technical specifications, procedures, or policies 
  • Ability to perform staff training on the job or by preparation and delivery of group instructional sessions
  • Ability to research, analyze, and apply contracts, agreements, policies, laws, rules, and regulations to ensure compliance at all levels within areas of responsibility
  • Advanced Excel user skills
  • Intermediate to advanced PowerPoint skills
  • Skill in communicating complex information clearly and concisely, both orally and in writing across all levels
  • Strong focus on collaboration, team building, and customer service

 

 

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree, or higher, in Science, Engineering, or Construction Management.
  • Experience performing or leading project controls for mid ($50M+) to large ($500M+) capital construction projects, programs, and/or portfolios.
  • Experience in preparation of linear schedules and TILOS software.
  • Prior experience with Deltek Acumen.
  • Capital construction controls experience in the rail industry, oil and gas, energy, or pharmaceutical industry.
  • One or more of the following certifications / credentials:
    • Oracle Primavera P6 certification
    • SP or RMP (PMI)
    • PSP, CEP, EVP, or CCP (AACE)
    • Chartered MRICS
    • EVMP
    • FAC-P/PM Level III 
    • PRINCE2
    • CCA, or CDT (CSI)
  • Hands-on experience with data analysis and visualization tools like PowerBI
  • Understanding of database management and data operations (e.g., SQL)
  • Experience implementing project control software and tools

 

 

COMMUNICATIONS AND INTERPERSONAL SKILLS:

  • Must have excellent oral and written communication skills.

Requisition ID:115121
Posting Location(s):New York
Job Family/Function:Engineering 
Relocation Offered:No 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.
 

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family and a high performance culture that recognizes and values your contributions and helps you reach your career goals.


All positions require pre-employment background check verification, a pre-employment drug screen and proof of full vaccination against COVID -19. Amtrak is committed to a safe workplace free of drugs and alcohol and performs pre-employment substance abuse testing. Marijuana, notwithstanding any statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use.  Candidates who engage in the usage of marijuana will not be qualified for hire.   Successful applicants for employment with Amtrak must be fully vaccinated against COVID-19 by the date of hire as a condition of employment, subject to requests for accommodation.  Fully vaccinated means 14 days have elapsed since receiving the second dose of the Pfizer or Moderna vaccine or 14 days since receiving the Johnson & Johnson vaccine.


In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.


Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.


Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.



POSTING NOTES: Engineering || Engineering & Mechanical