Project Controls Manager- Schedule - 90373868 - Hybrid New York, New Jersey, Philadelphia

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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

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Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

SUMMARY OF DUTIES:

The Project Controls Manager is responsible to lead the effort toward developing, using, and improving existing enterprise tools, systems and work processes to assist the project management practitioners in effective management control and reporting on schedule and progress measurement for a high complexity Capital Delivery portfolio of projects. This position supports the improvement of scheduling and progress measurement tools, systems, and work processes to drive effective schedule monitoring and control, project progress measurement, and associated reporting. The position may function as a master scheduler, develop project dashboards, schedules, cost performance reports, resource loading reports and risk registers in close collaboration with the Sr. Project Controls Manager, project managers, major outage planning, resource demand planning and other groups. The Project Controls Manager will lead, mentor and supervise staff in an expanding group responsible for executing several large, complex capital construction projects. This position will ensure portfolio compliance with established project management standards and policies.

ESSENTIAL FUNCTIONS:

• Ensures compliance with Amtrak project management standards and policies, third-party requirements, industry best practices, and project-specific requirements in the delivery of project control functions.
• Works with Project or Portfolio management and Project Controls teams to develop integrated master schedule, master risk register, and spend forecast using Primavera P6.
• Performs project controls tasks in close coordination with project management team(s) and ensures assigned scheduling and/or cost control staff do the same.
• Supports portfolio management team in the evaluation and impact assessment of identified project risks and development of risk mitigation plans and contingencies. Ensures identified risks are documented and considered in schedule risk analysis.
• Collects ongoing progress or performance data such as installed quantities, expended labor, other progress measurement data, and trends.
• Leads the development, compilation, and delivery of project or portfolio performance indicators (KPIs), data, and trends using reports, charts, tables, dashboards, or other artifacts assessing project or portfolio performance to support management decisions.
• Integrates external cost and schedule data including information from vendors, contractors, and external entities as necessary to enable accurate performance reporting.
• Supports the development of the Engineering Capital Construction yearly plan in producing new and updated schedules while ensuring schedule and cost data integrity and consistency, alignment with 5-year plan, and compliance with delivery requirements and deadlines.
• Initiates investigation, including but not limited to visits to the field, and interviews of delivery staff (e.g., engineers, superintendents, construction managers), to understand construction means and methods in order to develop schedules with proper logic ties, sequencing, resourcing, and work calendars.
• Performs review and analysis of contractor or third-party baseline and schedule updates, including constructability, risk analysis, critical path analysis, qualitative or quantitative schedule quality assessments, and/or delay and Time Impact Analysis as required.
• Extends the analysis to the integrated project/program/portfolio schedule as applicable.
• Supports the portfolio’s project management team with maintenance and baseline reviews of Master Schedule in accordance with approved project parameters.
• Provides subject matter expertise to senior management on construction and/or engineering schedule management, earned value management, tools and techniques, and best industry practices.
• Provides expert advice and analyses on project delay claims or disputes.
• Prepares and delivers related analyses, reports, or presentations.
• Assures quality and timeliness of recurring and ad-hoc team deliverables, including but not limited to estimates, schedules, forecasts, reports, analyses, and source data.
• Trains and mentors junior team members with schedule management and project controls responsibilities on schedule management policies, procedures, tools, techniques and best practices.
• Manages project or portfolio controls data in EPPM or other department-approved systems and tools such as Excel or Primavera P6.
• Develops processes and templates to support project or portfolio schedule control mechanisms in alignment with department objectives and enterprise standards.
• Develops process and tools to support resource demand planning, change management, and project pipeline planning decisions.
• Supports or leads efforts to develop and implement initiatives for improvement of business processes and tools, in coordination with other internal departments.
• Leads development, preparation, and maintenance of department policies and procedures on schedule control, schedule risk management, resource management, and earned value management, incorporating current best practices used in the construction and transportation industries.
• Ensures integration of scheduling and cost engineering practices and methods, and supports development of cost engineering policies, procedures, and performance metrics.
• Leads and supervises direct reports in delivering and executing the functions listed above.
• Sets goals and targets for assigned staff in support of department and company strategic objectives.
• Assesses and monitors staff workload, administrative and support tools and systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• May manage consulting contracts or task orders and/or supervise consultant staff.
• Performs other related duties.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a relevant field (e.g., Engineering, Project Management, Architecture, Construction Management) and Minimum 10 years of relevant work experience.
• A combination of education and experience may be considered.
• Proficiency in primavera P6 project management software and tools for scheduling, budgeting, and reporting (e.g., Microsoft Project, Primavera).
• Proven experience in project management and project control, preferably in a similar industry or domain. · Mastery of project controls tools and work processes.
• Understanding of principles and practices of construction contract administration, contracting methods and types; standard conditions of construction and engineering contracts.
• Familiarity with business processes, techniques, and procedures related to project cost engineering / cost management and cost estimation in large and/or complex capital construction projects.
• Expert knowledge of planning and scheduling tools, methods, techniques, standards, and best practices, including resource management, progress measurement, and earned value management for construction or engineering projects.
• Hands on experience achieving high proficiency with ground-up development, management, and analysis of complex cost-and-resource-loaded schedules in Primavera P6, to include verifiable experience performing schedule risk analysis (e.g., Monte Carlo), time impact analysis, critical path analysis, resource leveling, and related qualitative and quantitative schedule evaluations.
• Demonstrated project controls, schedule skills (schedule management, schedule reporting) & financial skills (budget management, financial reporting) 
• Ability to research, analyze, evaluate performance gaps, and implement new business processes, tools, methods, and techniques to improve performance or output.
• Understanding of applicable contracts, agreements, policies, laws, rules, and regulations to ensure compliance at all levels within areas of responsibility.
• Excellent organizational and time management skills, capable of handling multiple projects simultaneously.
• Effective communication skills, both verbal and written, to interact with various stakeholders and team members.
• Strong focus on collaboration, team building, and customer service 
• Ability to organize and present project portfolio reports, proposals, and other related portfolio information. 
• Must have a valid driver’s license and work authorization in the United States.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated experience in using PC-based word processing, spreadsheet, and presentation software (e.g. Word, Excel, PowerPoint) sufficient to prepare effective business analyses and presentations.
• Excellent written and verbal communication skills.
• Ability to work effectively with internal and external stakeholders.

PREFERRED QUALIFICATIONS:

• Graduate Degree. 
• Understanding of railroad business functions, operations, and design and construction processes.
• Previous railroad experience of Capital & Maintenance project/Program.
• Knowledge of contracts and contract administration including its assessment and implementation at each phase of the project.  
• PMI-SP, PMI-RMP, CCP or PSP certification 
• Six Sigma Black Belt
• Experience performing or leading project controls for mid ($50M+) to large ($500M+) capital construction projects, programs, and/or portfolios.
• 5 to 10 years of direct hands-on experience as a scheduler using Primavera scheduling software to develop and maintain multi-discipline scheduling for large complex construction or engineering projects.
• Oracle Primavera P6 certification
• Scheduling Professional (PMI-SP) certification
• Project Management Professional (PMP) certification in good standing.
• Experience in preparation of linear schedules and TILOS software.
• Prior experience with Deltek Acumen.
• CEP, EVP, or CCP (AACE)
• Chartered MRICS
• PRINCE2
• CCA, or CDT (CSI)
• Hands-on experience with data analysis and visualization tools like PowerBI.
• Understanding of database management and data operations (e.g., SQL).

WORK ENVRIORNMENT:

• This position offers a hybrid schedule with minimum one day per week in the office and other days as needed.
• May require travel to other Amtrak locations to collaborate on assigned projects.
• Fast-paced environment with frequently changing priorities.

COMMUNICATIONS AND INTERPERSONAL SKILLS: 

Must have excellent oral and written communication skills.

The salary/hourly range is $113,200-$146,664. Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.

Requisition ID:163060
Posting Location(s):New Jersey; New York; Pennsylvania

Work Arrangement:04-Hybrid Weekly 
Job Family/Function:Research & Strategy 
Relocation Offered:No 
Travel Requirements:Up to 25% 

You power our progress through your performance.
 

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. 

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. 

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.  

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. 

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.