MRO Materials Sourcing Specialist.Lead - 90304428-Philadelphia

Date: Jun 24, 2022

Location: Philadelphia, Pennsylvania, US, 19104

Company: Amtrak

Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?



This senior level position in the Strategic Procurement – MRO Materials procurement team will work to establish strategic contracts for materials to support our internal stakeholders as well as development and expansion of our online procurement catalogs. This position is accountable for cost-effective life-cycle management (strategic sourcing, contracting and supplier relationship management) of highly complex and possibly critical or strategic commercial categories or groups of categories and associated subcontracting where applicable.  Responsible for managing key commercial relationships; developing and implementing subcontracting types and strategies; seeking out qualified supplier firms, performing subcontractor qualifications; negotiations, award and administration of engineering or construction contracts within the appropriate ERP and related systems.  Must be able to negotiate complex contract terms and conditions and understand technical scopes of work in detail.  This position applies Subject Matter Expert (SME) knowledge of the ERP system and in Federal and other Procurement Regulations and negotiates complex terms and conditions associated and identifies potentials risks with assigned Purchase Orders or Contracts and seeks guidance from management-level Procurement personnel or the Law Department. This position may be assigned to analyze commercial data to identify target categories to recommend for strategy development.




• Provides strategic sourcing for Amtrak business units, including leading strategic sourcing initiatives, solicitation, negotiating contracts, and management of the resulting follow on commercial activity and relationships.
• Serves as a vital interface to business units and management as a recognized Subject Matter Expert (SME) with stakeholders of all levels for assigned commercial category on a regular basis and maintains the appropriate service levels such as sourcing project cycle     time and as a recognized source of expertise for the sourcing function.
• Executes strategic sourcing projects and manage category life-cycle using the Amtrak Sourcing Management Process, including advanced level sourcing tools and team building skills, and applicable ERP and other systems to obtain the best commercial solutions for     Amtrak in view of total Cost of Ownership and the applicable regulatory, grant and other flow down requirements
• Utilizes SME-level knowledge in the ERP system to problem-solve for stakeholders or suppliers. Leads or coordinates with IT, Accounts Payable, Procurement Management, and/or other Procurement/Supply Chain functions to find the best practices on utilizing the        ERP system for specific commodity needs as well as overall use. Strategically identifies root causes and opportunities to enhance the system or improve business processes to result in long-term impact to the company.
• Responsible for pre-award activities & post award administration, including chairing pre-bid and category kickoff meetings, risk analysis, negotiating terms and conditions, payment terms, liquidated damages and incentive fees.  Also, performs post-award cost        analysis,evaluations, and change and claim management
• Negotiates complex contracts involving variable costs structures and non-standard Terms and Conditions; interacts with customers both internal and external to provide a high level of collaboration; and assists business units in finalizing Statements of Work from a     commercial perspective. Prepares and administers Purchase Orders and contracts that are financially and legally sound to ensure enforcement of contractual requirements and Amtrak’s policies and procedures in concert with Federal Procurement Regulations and/or the Uniform Commercial Code whichever is applicable.
• Maintains and manages suppliers with focus on total cost improvements while maintaining the highest code of ethics and conduct.
• Partners with other Procurement and Logistics functions including Planning, Procurement, Business Improvement, Material Control and internal stakeholders.. Actively looks for opportunities to collaborate on process improvement and provide analytical support as needed.
• As required, creates and administers training to stakeholders, suppliers, or other Procurement personnel. Assists Procurement management in developing reports and metrics related to Procurement performance.
• Partners with other Amtrak functions including Law, Accounts Payable, IT, and stakeholders. 



• BS in Business Administration or related field plus 6 years of relevant experience. Or, a minimum of 10 years of relevant experience in lieu of a bachelor’s degree.
• Must possess SME-level knowledge of source-to-settle of procure-to-pay processes, sourcing management processes, types of procurement contracts, commodity pricing, quality standards, sources of supply (including diversity suppliers), statements of work, negotiation techniques, value analysis and other cost savings methods.
• SME knowledge of the category including rate trends, multipliers, market trends, quality standards, and supplier sources (including minority firms)..
• SME-level experience in strategic sourcing and experience with direct and indirect strategic material contracts.  
• Proven track record of SME-level in Sourcing Management Processes or project management, ERP systems and leadership in improving business processes and delivering measurable results. Experience in developing metrics and reporting associated with procurement performance.
• Effectively works under a matrix management structure.
• Ability to analyze and execute strategic options and their direct potentials and indirect impact on the organization. Ability to effectively use common tools such as Microsoft Excel to perform such analyses including the use of intermediate to advanced functions. 
• Must be able to work and communicate effectively in writing and verbally with all levels of the company and suppliers. Able to develop and deliver presentations using common tools such as Microsoft PowerPoint.
• Strong expertise in business acumen, financial and analytical acumen, written and verbal communication, presentation skills, and implementation and execution.
• SME in project management or sourcing management (Strategic Sourcing) and in ERP system and Procure-to-Pay processes
• Written and verbal communication skills sufficient to prepare, negotiate and review contracts, bids, proposals and vendor agreements for legal terms/conditions and acceptability of items to specifications.  Able to identify risks in contractual terms, perform risk analysis, evaluate all levers that can be utilized in negotiation, and present recommendations with pros and cons for the consideration of management and the Law Department.
• Must be very proficient and efficient in the use of the Microsoft suite of tools including Outlook, Word, Excel, and Powerpoint, and ERP systems such as Ariba and SAP.
• Self-starter with good analytical skills and common sense to problem solving.
• Demonstrate ability to learn new tasks, both complex and simple, in order to maintain effectiveness in position.
• Must be detailed oriented and disciplined to ensure project completion and effective follow-through.
• Ability to work in a fast-paced environment with frequently changing priorities and high volume of Purchase Orders.
• Ability to lead cross-functional tasks or project, develop and/or provide training, and mentor junior-level Specialists.




• BS in Business Administration or related field plus 8 years of relevant experience
• Certified Purchasing Manager (CPM) or a degree (or advanced degree) in the applicable category.
• High level of experience in MRO Materials, market expertise and extensive supplier management skills.
• Extensive project management and process improvement leadership experience.
• Experience in Ariba / SAP
• Experience in Federal Procurement Regulations, such as FAR or 2CFR200. 



Must have excellent oral and written communication skills.

Requisition ID:76121
Posting Location(s):Pennsylvania
Job Family/Function:Supply Chain & Logistics 
Relocation Offered:No 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

All positions require pre-employment background check verification, a pre-employment drug screen and proof of full vaccination against COVID -19. Amtrak is committed to a safe workplace free of drugs and alcohol and performs pre-employment substance abuse testing. Marijuana, notwithstanding any statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use.  Candidates who engage in the usage of marijuana will not be qualified for hire.   Successful applicants for employment with Amtrak must be fully vaccinated against COVID-19 by the date of hire as a condition of employment, subject to requests for accommodation.  Fully vaccinated means 14 days have elapsed since receiving the second dose of the Pfizer or Moderna vaccine or 14 days since receiving the Johnson & Johnson vaccine.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.

POSTING NOTES: Supply Chain & Logistics || Corporate Jobs