Sr Business Services Specialist - 90160240 - Washington
Washington, DC, US, 20001
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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.
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Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
Job Summary
The Senior Business Services Specialist for the General Law group within the Amtrak Law Department supports the Manager, Business Services in the development, input and tracking of operating and capital budgets, provides budget tracking reports for senior management and develops forecasts of facility and office related accounts. The incumbent acts as the primary point of contact for processes of the Law Department, which includes the procurement of materials and services, including office supplies, equipment, furniture, mobile devices; and supports department workspace requirements, including field offices. The position is the liaison for personal computer equipment purchase and setup and develop procedures and tracking for all departmental training efforts. This position is also responsible for the centralized submission of all Human Resources paperwork and onboarding for the General Law staff, including full delegate rights for all Managers.
Essential Functions
- Arrange travel logistics including lodging, room scheduling, and ground transportation for team meetings and training classes.
- Reviews and oversees budget, administrative and personnel matters under the direction of Manager, Business Services.
- Responsible for assisting in the development, oversight and tracking of Law Department’s operating and capital budgets. This includes budget monitoring and monthly reporting to senior management and Finance Department.
- This position has a working knowledge of applicable Amtrak and Law Department policies and services as a resource to departmental staff by preparing procedure and guidance documentation; and works with the Manager on developing and communicating appropriate Law Department policies.
- Supports Law Department supervisors with departmental recruitment efforts, including preparation of job descriptions, posting of vacancies, coordinating interviews and new employee onboarding and set up.
- Under guidance of the Manager, Business Services, the incumbent will support office management including procurement of services and materials, workplace and furniture.
- Supports training and career development within the Law Department, including scheduling training; tracking bar member status, etc. and coordinates all staff training with support departments.
- Oversee training of department personnel on Amtrak systems and serves as the department’s initiator/reviewer of purchase requisitions and blanket agreements.
- Acts as departmental liaison with blanket agreement vendors. Researching payment delays and developing procedures to improve invoices/payment process.
- Provides reports from Law’s case management system for Commercial Litigation, Labor & Employment Litigation, Commercial Transactions and Real Estate/Engineering.
- Assist the Lead Business Engagement Specialist in the review of outside counsel legal invoices for adherence to general letters of engagement and process accordingly.
- Prepare communications, such as memos, emails, invoices, reports and other correspondence.
- Comply with procurement policies to manage formal and informal procurement initiatives. Includes drafting statements of work, submission of requests through Ariba on Demand, soliciting/selecting vendors, management of vendors, and payment.
Minimum Qualifications
- Bachelor’s Degree or equivalent combination of education, training and/or relevant experience.
- Plus 3 years of relevant work experience.
Preferred Qualifications
- Bachelor’s Degree or equivalent combination of education, training and/or relevant experience.
- Plus 5 years of relevant work experience.
Knowledge, Skills, and Abilities
- Exceptional communication skills both written and verbal
Proficiency with Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook, SharePoint, Visio) - Ability to multi-task and exercise considerable judgment and initiative
- Knowledge of business systems such as Ariba on Demand and Concur
- Excellent organizational and problem-solving skills
- Self-motivated and able to work and prioritize independently
The salary/hourly range is $78,600.00 – $101,844.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.
Requisition ID:166123
Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak.
Relocation Offered:No
Travel Requirements:Up to 25%
You power our progress through your performance.
We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.
Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.
Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.
In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.
Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.
Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.
