Sr Executive Asst - 90350139 - Washington
Washington, DC, US, 20001
Your success is a train ride away!
As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.
Are you ready to join our team?
Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
Job Summary
This position provides project and administrative support to ensure efficiency and effectiveness of the day-to-day operation managing multiple demands and competing priorities to include a very demanding calendar. Incumbent is responsible for the oversight of the Department’s personnel paperwork, records management, cell phones, administrative requests, and preparation of items to include personnel actions, expense reports, travel authorizations, payment requests and procurement of office supplies. Handles confidential/sensitive information and works on multiple projects in a fast-paced environment.
Essential Functions
• Provides administrative and secretarial support
• Acts as liaison with other departments, the Executive Committee and other high-level staff and outside agencies.
• Composes, edits, and assists in preparation of correspondence.
• Coordinates travel plans, hotels, and car service; and maintains calendar.
• Works on multiple projects in a fast-paced environment and deals with confidential/sensitive information.
• Coordinates and prepares all board requested items, reports, etc. Interacts with senior staff members to obtain all pertinent information required.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations.
• Reports - Mobile devices; P-Cards; Vehicles; Headcount; org. charts; injury
• Written & Verbal Communication-Interpersonal Skills; handling sensitive information; Attention to detail, proofing materials; Presentation Skills - Able to create PowerPoint slides, memo, correspondence, etc.
Minimum Qualifications
- High school diploma/GED
- 4 or more years of prior relevant experience required
- Demonstrated knowledge of secretarial, office administration procedures and knowledge and use and operation of standard office equipment.
• Demonstrated analytical ability in order to gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
• Extensive knowledge (intermediate to advanced) of business, secretarial, office administration procedures including word processing, spreadsheets, graphs and charts.
• Administrative - Knowledge of secretarial, office administrative procedures, operate office equipment, ability to multi-tasks, answer phones, Calendar Mgt.
Preferred Qualifications
- 7 or more relevant experience preferred
Knowledge, Skills, and Abilities
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office administration tools.
- Strong organizational and time management skills to prioritize multiple tasks and meet deadlines.
- Excellent verbal and written communication skills, with the ability to interact professionally across all levels.
- High level of discretion, judgment, and interpersonal skills to manage confidential and sensitive information.
- Analytical ability to troubleshoot administrative issues, summarize data, and streamline processes for efficiency.
- Time Mgt. - Ability to multi-tasks, meet deadlines and deliverables, streamline work methods and processes to eliminate inefficiencies.\
- Analytical - Retrieve and analyze data, create graphical charts, reports, spreadsheets, tables, databases and use tracking systems for business operational support activities.
- Safety -Exhibit safe behavioral practices in daily activities. Ensure surrounding and safety practices are upheld.
- Procurement & Logistics Acumen - P-Cards, Travel Arrangements, Expense Reports and Vehicles if applicable.
The salary/hourly range is $83,700.00 – $108,432.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.
Requisition ID:165388
Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak.
Relocation Offered:No
Travel Requirements:Up to 25%
You power our progress through your performance.
We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.
Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.
Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.
In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.
Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.
Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.
