Sr Preboarding Coordinator - 90335511 - Washington

Your success is a train ride away!

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

This position can be based out of Washington DC; Wilmington, DE; or Philadelphia, PA

SUMMARY OF DUTIES:
The Talent Acquisition Sr. Preboarding Coordinator will directly support Sr Manager, TA Support & Process Optimization by executing preboarding management of policies, procedures, and best practice through the performance of quality assurance activities. The role also supports identification and implementation of process improvement actions. This role is responsible for documenting, developing, improving, and/or analyzing, work processes or systems to drive compliance with applicable requirements.  

This role will ensure system efficiencies while identifying ways to deliver a best-in-class new hire welcome program, that keeps stakeholders engaged across all touch points of the onboarding lifecycle. The Preboarding Coordinator is responsible for providing support to the recruiting function while managing pre-employment clearances, EC transaction processing and overall Talent Acquisition support. The position is responsible for efficient usage TA recruiting systems, reviewing/validating submitted transaction requests, processing, and entering transactions requests related to the areas of recruiting, including promotions and transfers, the distribution of new hire materials and internal auditing and activity tracking. 

ESSENTIAL FUNCTIONS:

• Supports data integrity by planning and performing quality checks and audits on preboarding data
• Supports data projects, tools, or initiatives on behalf of the Sr Manager, TA Support & Process Optimization
• Escalate issues related to new hire pre-boarding and internal transfer processing 
• Perform any other tasks to support quality assurance and process improvement of the Preboarding delivery practices, systems, tools, and data (e.g., research, ad-hoc compliance checks, data quality checks, root cause analysis, sensitivity analysis, etc.).
• Identify gaps and inefficiencies and present recommended improvement opportunities at various levels of management
• Champion and drive a culture that embraces innovation, continuous improvement, and collaboration 

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in HR, Business Management with a minimum 5 years of relevant experience or any combination of relevant education and experience using applicant tracking systems.
• Experience in managing multiple shifting priorities, while maintaining organization and control in a fast-paced, complex organization 
• Ability to operate with minimal direct supervision and exercise sound judgment and discretion
• Consistently provide stellar customer service with a problem-solving demeanor
• Strong organizational skills with proven ability to independently prioritize and accomplish goals
• Demonstrate resource fullness anticipating needs and taking initiative
• Demonstrate ability to handle confidential and sensitive information with extreme discretion 
• Proficiency with MS Office 
• Must have excellent written and oral communication skills 
• Strong proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and basic computer equipment

PREFERRED QUALIFICATIONS:

• Knowledge of federal, state, and local laws affecting human resources issues pertaining to recruitment Experience providing customer service to candidates and hiring managers
• Familiarity with SAP or similar software
• Operational adaptability to meet sudden and unpredictable changes

COMMUNICATIONS AND INTERPERSONAL SKILLS:

• Must have excellent oral and written communication skills.

The salary/hourly range is $70,800 - $91,692, Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.

Requisition ID:164778

Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. 
Relocation Offered:No 
Travel Requirements:Up to 25% 

You power our progress through your performance.
 

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. 

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. 

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.  

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. 

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law..