Principal Contract Administrator - 90116733 - Wilmington

Date: Nov 19, 2021

Location: Wilmington, DE, US, 19802

Company: Amtrak

Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:

This position in the Mechanical Contracts department can provide primary and/or secondary support for the contract administration and oversight of maintenance functions of State Supported & Commuter Services throughout the country which can include the Midwest State Supported Services in Illinois, Wisconsin, Michigan & Missouri, select State supported  NCDOT Services in North Carolina and PADOT services in Pennsylvania, select commuter services for the Connecticut Department of Transportation (CDOT), MARC Services in Maryland and MBTA in Massachusetts, Private car repair services throughout the country and the GE P42 Service Agreement, In addition this position will act as the liaison with the business lines as appropriate.  This position will also be responsible for assisting in the negotiating of maintenance agreements between Amtrak and outside agencies. The Principal Contract Administrator may also act as the Contracting Officer’s Technical Representative for multiple mechanical service agreements simultaneously.

 

ESSENTIAL FUNCTIONS:

  • Assist in the Administrative oversight of various State supported agreements and provide contractual oversight for state and commuter work in the regional maintenance facilities, back shops and other locations.
  • Provide Contractual and Administrative oversight of the Siemens State supported Charger Locomotive and CALIDOT railcar projects and Siemens – Amtrak Warranty Service agreements in the Midwest States. Assist as needed with the Seattle, WA, Oakland, CA and Los Angeles, CA State supported Charger Locomotive and CALIDOT railcar projects. 
  • Leads all facets of the assigned projects including but not restricted to: definition of requirements; delivery of equipment from vendor; preparation of maintenance facilities to support new equipment; training of maintenance staff  and train crews; procurement of initial provisioning spares; planning for overhaul requirements; capital spares and facility requirements; creation of transition plans that allow migration from the initial project teams to the long term in service support infrastructure required to sustain the fleet(s) in service.
  • Leads the proposal effort and partners with other departments, e.g. Legal, Finance, Risk Management, Procurement, Material management, Government Affairs, State Supported Services etc., to develop comprehensive proposals in response to Requests for Proposals and ensures that the appropriate inputs and actions for the entire organization are addressed and/or undertaken when required. 
  • Defines and prepares capital budgets, project specifications, project scopes of work, project timelines, and project reports as required and monitors project progress against budget.
  • Frequently interacts with the senior and executive leadership teams to present and discuss project information and requirements.  
  • Functions as the Principal Representative for the Mechanical Department in negotiating maintenance and insourcing contracts with outside Agencies in the assigned locations. 
  • Initiates and develops strong working relationships with State and Commuter agency personnel to facilitate and develop Mechanical maintenance contracts with multiple agencies and multiple Amtrak locations.  
  • Prepares business models for supporting the decision making process regarding potential in-sourcing or mechanical maintenance contracts.
  • Prepares the documentation, presentation and proposals for internal review for in-sourcing or maintenance contracts. Works closely with the regional maintenance facilities and mechanical back shops to ascertain the ability and capacity to meet scope of work and other requirements and determine hours/pricing and proposal strategy.
  • Ensures proper documentation of all maintenance performed on agency owned equipment.
  • Ensures that equipment is made available for retrofit/rework contractors to meet contract schedule requirements. Meets with State or Commuter Agencies project managers and contract managers to negotiate planned rework and coordinate schedules.
  • Ensures that maintenance and capital projects meet contract requirements.
  • Supports annual budget process and monthly financial forecasting through production planning.
  • Generates reports and data supporting Agencies invoicing, initiates and monitors the invoicing process and presents applicable data to the Agencies as contractually required. 

 

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree or equivalent experience. B.S. in Business Administration, Management, Engineering, Accounting, Marketing or Other will be considered.
  • Demonstrated contract negotiation, management and/or administration experience.
  • Demonstrated ability and experience managing, measuring and analyzing financial and budgetary data.
  • Demonstrated analytical and effective problem-solving skills focused on avoiding, anticipating and resolving equipment and administrative problems.
  • Ability to interact professionally and effectively with all levels of Amtrak Personnel, outside State and Commuter agencies and the FRA.
  • Strong, leadership, management and interpersonal skills
  • Demonstrated ability to meet deadlines, schedules and productivity goals.
  • Knowledge of operations, staffing, practices, infrastructure and/or equipment maintenance practices
  • Ability to work independently and perform proactively and effectively in a dynamic, fast paced environment.
  • Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
  • Ability to work flexible hours and alternating work shifts on occasion 

 

PREFERRED QUALIIFICATIONS:

  • Demonstrated project/contract management experience with the ability to provide effective oversight of scheduling, monitoring, periodic maintenance, retrofit/rework, repair and warranty work.
  • Demonstrated experience working with commuter agencies, state contracts or transit administrations in the management of railroad maintenance or other full service contracts.
  • Demonstrated maintenance of equipment experience with a working knowledge of railcar/locomotive design and operating standard maintenance practices, operating and safety rules, federal rules & regulations and applicable labor agreements.
  • Experience in negotiating contracts between state and privately held or publicly held corporations for the management of railroad or other equipment maintenance or industrial services. 
  • Prior work experience in a contract management role, such as purchasing or contracting or project management role.
  • Proficiency in utilizing and interpreting financial models such as P/L statements and analysis. - Experience in applying organizational standards when developing requests for proposals, negotiating terms and drafting contracts.
  • Knowledge of transportation and service agreements with States and Commuter Agencies.
  • Basic understanding of PRIIA 209 legislation.
  • Proficient in SAP, Microsoft Office applications including Microsoft Project and Work Management databases.
  • Knowledge of Federal Acquisition Regulations. 
  • Project management and/or contract management certification.

COMMUNICATION AND INTERPERSONAL SKILLS:

  • Must have excellent verbal and written communication skills and financial analysis skills.
  • Must have strong interpersonal skills including negotiation skills.
     

Requisition ID:72699
Posting Location(s):Delaware
Job Family/Function:Mechanical 
Relocation Offered:Yes 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.
 

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family and a high performance culture that recognizes and values your contributions and helps you reach your career goals.


All positions require pre-employment background check verification, a pre-employment drug screen and proof of full vaccination against COVID -19. Amtrak is committed to a safe workplace free of drugs and alcohol and performs pre-employment substance abuse testing. Marijuana, notwithstanding any statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use.  Candidates who engage in the usage of marijuana will not be qualified for hire.   Successful applicants for employment with Amtrak must be fully vaccinated against COVID-19 by the date of hire as a condition of employment, subject to requests for accommodation.  Fully vaccinated means 14 days have elapsed since receiving the second dose of the Pfizer or Moderna vaccine or 14 days since receiving the Johnson & Johnson vaccine.


In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.


Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.


Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.


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POSTING NOTES: Mechanical || Engineering & Mechanical